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RFP - Lawn & Landscape Maintenance Services

INVITATION TO BID - REBID 
SUBMITTAL INSTRUCTIONS
 
1. GENERAL INFORMATION
 
The purpose of this Invitation to Bid is to obtain firm pricing for Lawn and Landscape Maintenance Services to be performed on Town property in the Town of Palm Beach Shores.  
 
BID TITLE:  TOWN OF PALM BEACH SHORES LAWN MAINTENANCE
 
CONTRACT START DATE:  11/1/2019
 
CONTACT:  Alan Welch, Public Works, (561)844-3457
 
All sealed bids must be received in the office of the Town Clerk on or before September 20, 2019 at 1:00 pm Bids will be publicly opened, read aloud and reviewed on September 20, 2019 at 2:00 pm.
 
SUBMIT SEALED BID TO:
Town of Palm Beach Shores
247 Edwards Lane
Palm Beach Shores, FL 33404
 
Bids must include three (3) copies 
 
The Invitation to Bid and Submittal Instructions, together with the Bid Specifications, along with any addenda thereto, form a part of this proposal and by reference are made a part hereof.
 
These documents constitute the complete set of specification requirements and bid forms.  One original and three (3) copies of the Bid Form must be completely filled in, signed, sealed and returned to the Town Clerk's office on or before the specified time and date.
 
It is the sole responsibility of the bidder to ensure that his or her bid reaches the Clerk's Office on or before the closing date and time.  The Town of Palm Beach Shores shall in no way be responsible for delays caused by any occurrence.  Offers by telephone, telegram or facsimile SHALL NOT be accepted.
 
The bid time must be and shall be scrupulously observed.  Under no circumstances shall bids delivered after the time specified be considered.  Such bids will be returned to the bidder unopened. All bids must be typewritten or written in ink and must be signed in ink by an officer or employee having authority to bind the company or firm.
 
Bidders shall not be allowed to modify their bids after the opening time and date.  Bid files may be examined during normal working hours, beginning ten days after the bid opening.
 
2. SITE VISIT 
Individual site visits for bid preparation can be arranged by calling Alan Welch, Public Works, at (561)844-3457.
 
3. AWARD OF BIDS
All bids timely submitted will be referred to Town of Palm Beach Shores Bid Committee for bid tabulation and review which will take place at a public Bid Review Meeting to be held on September 20, 2019 at 1:00 PM with recommendation to the Town Commission who shall award the bid.  The meeting tentatively set for the bid award is October 21, 2019 at a Commission meeting.
 
4. QUALIFICATION OF BIDDERS
This bid shall be awarded only to a responsible bidder, qualified to provide the work specified.  The Town may select the bidder that it believes, in its sole discretion, to be in the best interest of the Town.  In addition to cost, the Town may consider other factors including the location of the bidder’s offices, and any past contractual relationships with the Town.    The bidder SHALL SUBMIT THE FOLLOWING INFORMATION WITH THE PROPOSAL:
 
A. CONTRACTORS QUALIFICATION FORM which contains a list and brief description of similar work satisfactorily completed with location, dates of contracts, names and addresses of owners and phone numbers.  Provide a minimum of five (5) references.
B. Fully executed Bid Form.
C. Copies of certificates of competency, licenses, insurance documents, etc.
 
FAILURE TO SUBMIT THE ABOVE REQUESTED INFORMATION SHALL BE CAUSE FOR REJECTION OF BID AT THE SOLE DISCRETION OF THE TOWN. THE TOWN RESERVES THE RIGHT TO REJECT ALL BIDS AND RE-BID IN ITS SOLE DISCRETION. 

SPECIFICATION